What is conferencing?

Conferencing refers to the conduct of a meeting by a set of communication technologies, which allows two or more people in different locations to communicate simultaneously through audio and or video transmission. Conferencing enables the real-time sharing of computer screens, individual applications or web-based content among two or more computers or mobile devices. Conferencing platforms may be internet based and delivered via software as a service (SaaS) or may run within enterprise data centers in an on-premises delivery model.

Types of Conferencing

Video Conferencing

Boost productivity and enhance relationships with video conferencing solutions for conference room systems and desktop applications. Video conferencing solutions enable participants to interact as if they’re all in the same room, face to face. Contact us to explore conferencing solutions for your business.

Web Conferencing

Web conferencing generally takes place over the Internet using TCP/IP connections. Web conferencing technology include tools for different types of webinar, webcasting and videoconferencing uses. These may be based on point-to-point or multicast systems. Many are based on VoIP technologies.

Tele Conferencing

Teleconferencing is an audio meeting which you join via a telephone from any location provided one has PSTN/SIP/E1 line access. Also known as audio conferencing, teleconferencing is simply linking any number of telephone lines into one call.

Components of a Video Conferencing system

Video Camera Or WebCam

Video conferencing wouldn’t be possible without modern camera technology. It’s vital that anyone communicating by video can be clearly seen, without jerky or unreliable footage getting in the way of their message. Camera quality has greatly improved in the last several years, and prices have steadily dropped. This means many of your customers will be able to comfortably invest in a video camera or webcam that provides clear, reliable video at a relatively high resolution.

Audio Input

Similarly, a video conferencing system cannot be successful without clear, understandable audio.

Although you can’t always control the quality of the technology on the other end of your customers’ video conferencing calls, you can ensure that their speech is captured as effectively as possible with high-quality (and well-placed) microphones.

Codec Device

This is also a vital piece of the puzzle. The codec is the hardware or software that digitally compresses both the audio and video for each conferencing session. Then, the “packets” are transmitted through a digital network (increasingly, IP networks) to the endpoint or endpoints. Look for a codec device that can achieve high compression rates so audio and video are relayed seamlessly, in real-time. Today, compression rates of up to 1:500 are increasingly common. Be sure to select a device that is standards-based and easily interoperable with other sites.

Endpoint devices

Advantages of Conferencing

  • Reduces costs and time as participants won’t need to travel long distances for meetings.
  • Participants in different locations are able to share documents in real time.
  • Allows real-time interaction with the individuals in communication hence can give important visual cues.
  • Can be used to offer expert technical support in remote areas.
  • No time constant that is the conference can occur at any time of the day.
  • By eliminating time and district barriers, meetings can be held anytime anywhere with anyone.

This refers to the multiple devices that handle the video and audio output in a conferencing system, which might include a video display, loudspeakers, a telephone, TV screen, projector and more. These devices can be tailored to your customer’s needs, ranging from stand-alone desktop units to larger room-based systems. Seek out an endpoint system that is well-established and has been proven with other customers.